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Shipping Company Regulations

2)Table of Contents:

REGULATIONS AND INSTRUCTIONS TO MASTERS AND AGENTS

CHAPTER I

SPECIFIC REGULATIONS AND INSTRUCTIONS TO MASTERS

1.1. INTRODUCTION ….. 2
1.2. DISCIPLINE ….. 2
1.3. CARGO ….. 3

1.3.1 Cargo
1.3.2 Cargo Surveyors
1.3.3 Smuggling – Contraband
1.3.4 Officer's Accommodation

1.4 SAFETY ….. 4
1.5 UNIFORM ….. 4
1.6 MESSING ….. 4
1.7 ACCOMMODATION ….. 5
1.8 MEDICAL , SURGICAL AND HOSPITAL TREATMENT ….. 5
1.9 WIRELESS ….. 5
1.10 STORES ….. 6

CHAPTER 2

SPECIFIC DUTIES OF MASTER AND OFFICERS

DECK DEPARTMENT

2. 1 MASTER ….. 7

2.1.1. General Responsibility ….. 7
2.1.2 Stability and safety ….. 7
2.1.3 Navigation ….. 7
2.1.4 Casualties ….. 7
2.1.5 Absence from ship ….. 8
2.1.6 Pilotage ….. 8
2.1.7 Discipline ….. 8
2.1.8 Crew ….. 8
2.1.9 Crew and articles ….. 8
2.1.10 Seamen's unions ….. 9
2.1.11 Agents ….. 9
2.1.12 Bunkering ….. 9
2.1.13 Documents ….. 9
2.1.14 Disbursements ….. 9
2.1.15 Advances ….. 10
2.1.16 Safety precautions ….. 10
2.1.17 Smuggling and contraband ….. 10
2.1.18 Messing ….. 10
2.1.19 Unauthorised passengers and cargo ….. 10
2.1.20 Leave of absence ….. 10
2.1.21 Certificates of service ….. 10
2.1.22 Shifting ship in port ….. 11
2.1.23 Fuel economy ….. 11
2.1.24 Increase in lubrication oil consumption ….. 11

2. 2 CHIEF OFFICER

1.2.1 General ….. 11
2.2.2 Inventory ….. 12
2.2.3 Loading and working cargo ….. 12
2.2.4 Tween deck scuppers ….. 12
2.2.5 Special cargo ….. 13
2.2.6 Docking and overhauls ….. 13
2.2.7 Running repairs ….. 13
2.2.8 Anchors and cables ….. 14
2.2.9 Windlass and winches ….. 14
2.2.10 Fresh water ….. 14
2.2.11 Life – saving and fire – fighting equipment ….. 14
2.2.12 Lifeboatmen ' certificates ….. 14
2.2.13 Store ….. 14
2.2.14 Dunnage ….. 14
2.2.15 Ballast and double bottom tanks ….. 14
2.2.16 Smuggling and stowaways ….. 15
2.2.17 Portable electric gear ….. 15

2. 3 SECOND OFFICER ….. 15

2.3.1 Charts and sailing directories ….. 15
2.3.2 Abstract log ….. 15
2.3.3 Clocks ….. 15
2.3.4 Cargo working ….. 16
2.3.5 Leaving port ….. 16
2.3.6 Mails ….. 16
2.3.7 Vessel in port ….. 16

2. 4 THIRD OFFICER ….. 16

2.4.1 Life-saving equipment ….. 16
2.4.2 Cargo ….. 16
2.4.3 Steering gear ….. 16
2.4.4 Flags ….. 16
2.4.5 Entering and leaving port ….. 17

2.5 DUTY OFFICER ….. 17

2.5.1 Flags ….. 17
2.5.2 Derricks ….. 17

2. 6 ENGINEER OFFICERS ….. 17

2. 6.1 General instructions and safety precautions ….. 17
2. 6.2 Chief engineer's general responsibility ….. 18
2. 6.3 Absence from ship ….. 18
2. 6.4 Watches ….. 18
2. 6.5 Fuel economy ….. 19
2. 6.6 Spare parts inventory ….. 19
2. 6.7 Log book ….. 19
2. 6.8 Bunkering ….. 19
2. 6.9 Oil fuel bunkers ….. 20
2. 6.10 Cleanliness in engine-room compartments ….. 20
2. 6.11 General engine room supervision ….. 21
2. 6.12 Opening and cleaning oil fuel tanks ….. 21
2. 6.13 Ballast, double bottom & fresh water tanks ….. 21
2. 6.14 Engine room telegraph orders ….. 22
2. 6.15 Yesting of engine room telegraph ….. 22
2. 6.16 Electrical installations ….. 22
2. 6.17 Valves, cocks and connections ….. 22
2. 6.18 Steam and electrical connections ….. 23
2. 6.19 Donkey boilers ….. 23
2. 6.19 Steering engine ….. 23
2. 6.21 Turning gear ….. 23
2. 6.22 Equipment and spare gear ….. 23
2. 6.23 Indicator cards ….. 23
2. 6.24 Cooling of stern tubes
2. 6.25 Port regulations
overside discharge of oil, bilge water? ashes,etc ….. 24
2. 6.26 Safety precautions – fire ….. 24
2. 6.27 Repairs and overhauls ….. 24
2. 6.28 Running repairs ….. 24
2. 6.29 Certificate of service ….. 24

2.7 RADIO OFFICERS ….. 24

2.7.1 Private messages ….. 25
2.7.2 Uniform ….. 25
2.7.3 Absence in port ….. 25
2.7.4 Repairs to equipment ….. 26

CHAPTER 3

SPECIFIC REGULATIONS AND INSTRUCTIONS

REGARDING NAVIGATION

3.1 SAFETY ….. 27
3.2 DUTIES OF OFFICER OF THE WATCH ….. 27
3.3 HAZY WEATHER ….. 28
3.4 LOOK-OUT ….. 28
3.5 STRANGE OR NARROW WATERS ….. 28
3.6 APPROACHING LAND ….. 28
3.7 FLOATING AIDS ….. 28
3.8 ICE ….. 29
3.9 ANCHOR WATCHES ….. 29
3.10 REGULATIONS FOR PREVENTION OF COLLISIONS AT SEA ….. 29
3.11 CHARTS AND SAILING DIRECTORIES, LISTS OF LIGHTS AND RADIO SIGNALS ….. 29
3.12 NOTICE TO MARINERS ….. 29
3.13 SIGNALLING ….. 29
3.14 NAVIGATION AIDS ….. 29
3.15 COMPASSES ….. 30
3.16 HARBOUR MANOEUVRING ….. 31
3.17 HURRICANES AND TYPHOONS ….. 31
3.18 ORDERS TO ENGINE ROOM ….. 31
3.19 DECK LOG BOOK ….. 32
3.20 BRIDGE ORDER BOOK ….. 33
3.21 BRIDGE NOTE BOOK ….. 32
3.22 PROTESTS ….. 33
3.23 TOWAGE ….. 33
3.24 SALVAGE ….. 34
3.25 CASUALTIES ….. 34
3.26 CASUALTY REPORTS ….. 35

3.26.1 Harbour accidents ….. 36
3.26.2 Protests ….. 36
3.26.3 Reports on serious casualties involving third parties ….. 36

1.27 BALLAST AND FRESH WATER TANKS ….. 36


CHAPTER 4

SAFETY PRECAUTIONS

4.1 PRECAUTIONS AGAINST FIRE ….. 38

4.1.1 Naked lights and smoking ….. 38
4.1.2 Fire stations ….. 38
4.1.3 Temperature of holds ….. 38
4.1.4 Fire appliances ….. 38
4.1.5 Fire prevention in port ….. 39
4.1.6 Welding and/ or oxy- acetylene cutting ….. 39

4.2 BOAT DRILL ….. 39

4.2.1 Drills ….. 39
4.2.2 Emergency muster stations ….. 39
4.2.3 Lifeboat engines ….. 39
4.2.4 Secondary steering gear ….. 40


CHAPTER 5

MAINTENANCE

5.1 HULL ….. 41
5.2 REPAIRS BY SHORE FIRMS ….. 41
5.3 CARGO GEAR ….. 41
5.4 CARGO GEAR NOT CERTIFIED AS MILD STEEL ….. 41
5.5 DERRICKS AND HEAVY LIFT GEAR ….. 41
5.6 LIFEBOATS AND GEAR ….. 42
5.7 DECK STORES ….. 42
5.8 CREW'S QUARTERS ….. 43
5.9 BILGES ….. 43


CHAPTER 6

LOADING, STOWAGE AND DISCHARGE OF CARGO

6.1 LOADING AND STOWAGE ….. 44
6.2 OVER-CARRIED CARGO ….. 44
6.3 SEARCHING OF HOLDS ….. 45
6.4 LOADING CARGO IN DEEP TANKS ….. 45
6.5 DELIVERY OF CARGO ….. 45
6.6 VENTILATION ….. 45
6.7 PILFERAGE ….. 45
6.8 DANGEROUS GOODS ….. 45
6.9 VEGETABLE OILS ….. 46
6.10 HEAVY TIMBER ….. 46
6.11 BULK CARGOES ….. 46
6.12 DAMAGE TO CARGO ….. 47
6.13 SPECIE AND BANK NOTES ….. 47
6.14 CONTRABAND AND UNMANIFESTED CARGO ….. 48
6.15 PILFERAGE / SMUGGLING ….. 48
6.16 MAIL ….. 49

6.16.1 Loading and discharging of mails ….. 49
6.16.2 Stowage ….. 49
6.16.3 Shortage or damage ….. 49


CHAPTER 7

DUTIES OF CHIEF STEWARD

7.1 GENERAL ….. 50
7.2 MESSING ….. 50
7.3 REFRIGERATED STORES ….. 50
7.4 NAKED LIGHTS ….. 50
7.5 NOTE ….. 50


CHAPTER 8

STANDING INSTRUCTIONS

STANDING INSTRUCTION N° 1
VOYAGE NUMBERING ….. 51

STANDING INSTRUCTION N° 2
POSITION REPORTS AT SEA ….. 51

STANDING INSTRUCTION N° 3
SAILING REPORT ….. 52

STANDING INSTRUCTION N° 4
DAILY LOADING / DISCHARGING REPORT ….. 53

STANDING INSTRUCTION N° 5
VOYAGE REPORT AND HARBOUR REPORTS ….. 53

STANDING INSTRUCTION N° 6
CORRESPONDENCE ….. 53

STANDING INSTRUCTION N° 7
LOG BOOKS ….. 54

STANDING INSTRUCTION N° 8
SAFETY ….. 54

STANDING INSTRUCTION N° 9
OIL POLLUTION ….. 54

STANDING INSTRUCTION N° 10
LUBRICATING OIL SAMPLING PROCEDURES ….. 55

STANDING INSTRUCTION N° 11
BUNKERS ….. 56

STANDING INSTRUCTION N° 12
FRESH WATER ….. 56

STANDING INSTRUCTION N° 13
CASH ADVANCE AT FOREIGN PORTS ….. 56

STANDING INSTRUCTION N° 14
PURSER'S DUTIES ….. 56

STANDING INSTRUCTION N° 15
SUBMISSION OF MONTHLY ACCOUNTS,WAGES STATEMENT, STOCK STATEMENTS ETC. ….. 57

STANDING INSTRUCTION N° 16
REQUISITION, PROVISIONS, DECK AND ENGINE ROOM STOCK AND REPAIRS ….. 60

STANDING INSTRUCTION N° 17
LASHING MATERIALS/ DUNNAGE ….. 61

STANDING INSTRUCTION N° 18
SHIP'S HEAVY LIFT GEAR ….. 61

STANDING INSTRUCTION N° 19
SHIP'S LOADING STOWAGE ….. 61

STANDING INSTRUCTION N° 20
EMPTY CONTAINERS (TEUs ) WHILE PASSING SUEZ CANAL ….. 62

STANDING INSTRUCTION N° 21
EXTRA PERSONS MESSING CLAIMS ….. 62

STANDING INSTRUCTION N° 22
REPRESENTATION EXPENSES AND EXTRA VICTUALLING EXPENSES AT PORT AUTHORITIES/ AND ELSEWHERE ….. 62

STANDING INSTRUCTION N° 23
REQUEST FOR CASH ADVANCES AT FOREIGN PORTS ….. 63

STANDING INSTRUCTION N°24
CASH ADVANCES SUBMISSION OF RELEVANT RETURNS ….. 63

STANDING INSTRUCTIION N°25
MAINTENANCE AND OVERHAULING OF MACHINERY ….. 64

STANDING INSTRUCTION N°26
INVENTORIES ….. 65

STANDING INSTRUCTION N°27
STORES AND PROVISIONS ….. 65

STANDING INSTRUCTION N° 28
STORES REQUISITIONS ….. 65

STANDING INSTRUCTION N° 29
STOWAGE – CORRECT UTILIZATION OF HOLDS/HATCHES ….. 66

STANDING INSTRUCTION N° 30 ….. 66


CHAPTER 9

AGENTS

9.1 HANDLING AND CLEARANCE OF VESSELS ….. 67
9.2 STOWAGE ….. 67
9.3 HARBOUR REPORT ….. 68
9.4 LOADING LIST ….. 68
9.5 DANGEROUS CARGO ….. 68
9.6 NOTICE OF READINESS ….. 68
9.7 STATEMENT OF FACTS ….. 68
9.8 SPECIAL INSTRUCTIONS ….. 69
9.9 CARGO DOCUMENTATION (LOADING PORTS) ….. 69
9.10 IRREGULAR SHIPMENTS ….. 70
9.11 FREIGHT/DISBURSEMENT INFORMATION AND FREIGHT COLLECTION ….. 70
9.12 DISBURSEMENT AND STATEMENT OF ACCOUNT ….. 71
9.13 PROCEDURE FOR TIME CHARTERED VESSELS ….. 71

ON – HIRE / DELIVERY ….. 71
REDELIVERY/ OFF-HIRE ….. 72

9.14 BILL OF LADING CONDITIONS ….. 73
9.15 REFRIGERATED CARGO ….. 74
9.16 STEVEDORING DAMAGES ….. 74
9.17 CARGO CLAIMS ….. 74
9.18 CARGO - STORAGE/DEMURRAGE ON BARGES ….. 75