All topics‎ > ‎Marine Pollution‎ > ‎

Reporting


Pollution (general)

REPORTING / REPORTING GUIDELINES

Who to notify

  • the Company
  • the nearest coastal State
  • the local P & I Representative
  • the local authorities

Initial Report

(Ref: IMO Resolution A 648 (16)

(a)Name of ship, call sign and flag
(b)Date and time (GMT) of incident (A six digit group giving day of month (first two digits), hours and minutes (last for digits)
(c)Ship's Position, either latitude or longitude (a 4 digit group giving latitude in degrees and minutes suffixed with N (North) or S (South) and a 5 digit group giving longitude in degrees and minutes suffixed with E (East) or W (West)
or
(d)by true bearing (first 3 digits) and distance (stated) from a clearly identified landmark
(e)True course (as a 3 digit group)
(f)Speed at time of incident (in knots and tenths of knots as a 3 digit group)
(l)Route information - details of intended track
(m)Full details of radio stations and frequencies being guarded
(n)Time of next report (a six digit group as in b)
(p)Type(s) and quantity(s) of cargo on board
(q)Brief details of defects, damage, deficiencies or other limitations. This must include the condition of the ship and the ability to transfer cargo, ballast or fuel
(r)Brief details of pollution. This should include the type of cargo, an estimate of the quantity discharged, whether the discharge is continuing, the cause of the discharge and, if possible, an estimate of the movement and area of the slick
(s)Weather and sea condition, including wind force and direction and relevant tidal or current details
(t)Name, address, telex and telephone number of the ship's owner and representative (charterer, manager or operator of the ship or their agents)
(u)Details of length, breadth, tonnage and type of ship
(x)Miscellaneous - to include other relevant details such as action being taken to limit further discharge, assistance or salvage resources requested, details of any personnel injuries sustained, whether medical assistance is required. should no outside assistance be required, this should be clearly stated

NOTE

The alphabetical reference letters in the above listing are from A.648(16).

The letters do not follow the complete alphabetical sequence as certain letters are used to designate information required for other standard reporting formats, e.g. those used to transmit route information

Example of Initial Report

(Telex message)

Message prefixed G ... 101112909142

AABLUE SEA CALL SIGN G....  BRITISH FLAG
BB290845
CC2528N 05740E
EE118
FF128
LLBOUND SINGAPORE FROM RAS TANURA
MMBAHRAIN RADIO 500 KHz. UMF 16, INMARSAT No. 888888
NNAS REQUIRED
PPCRUDE OIL ARAB LIGHT 157264 TONNES
QQCOLLISION WITH CARGO SHIP WHITE SKY. TANKS 1 AND 2 STARBOARD BREACHED. NO FIRE AND ALL ESSENTIAL SHIPBOARD SYSTEMS OPERATIONAL
RRQUANTITY OF CRUDE OIL LOST FROM BREACHED TANKS PRESENTLY UNKNOWN BUT MAY BE IN ORDER OF 5000 TONNES. OUTFLOW NOW MUCH REDUCED AND SITUATION STABLE
SSWEATHER FINE. WIND NNW 15KTS; SEA SLIGHT TO MODERATE
TTOWNER BLUE SEA TANKER CO.; 15 STRAIT STREET, LONDON, EC2 4PB TELEX 811111. TELEPHONE 071811111
UULENGTH 296M BREADTH 46M TONNAGE 164.391 SDWT TYPE OIL
XXARRANGING VIA OWNERS IN LONDON AND AGENTS SWIFTSURE, FUJARAH FOR TRANSFER OF ALL CARGO TO BLUE VENTURE. ETA STS RENDEZ-VOUS 301000. LIAISING WITH LOCAL AUTHORITIES WITH REGARD TO PREFERRED TRANSFER LOCATION. FENDERS WORKBOAR WILL BE EQUIPPED WITH BOOM AND DISPERSANT TO RESPOND TO ANY FURTHER SPILLAGES DURING TRANSFER OPERATIONS
NO PERSONNEL INJURIES SUSTAINED
SHIPSAFE P AND I CLUB ADVISED. LOCAL CORRESPONDENT IS BROWN ON TEL DUBRI 5444


Follow-up Report

Once the ship has transmitted the initial report, all parties contacted must be regularly informed as the incident develops.

These reports should include the following, if available:

  • Loading Port
  • Specific gravity
  • Viscosity at one or more temperatures, with the units and temperatures specified
  • Pour point
  • Wax and asphaltene content
  • Distillation characteristics
  • Cargo / bunker disposition
  • Cargo tanks inerted or not
  • Empty tanks
  • Ballast disposition and nature of the ballast (clean/dirty)
  • Significant changes in ship's condition
  • Rate of release of spilled oil
  • Weather conditions
  • Contact and agency notified
  • Cleaning up activities underway
  • Miscellaneous