Ship DocumentsDOCUMENTS AND CERTIFICATESREQUIRED BY LAWCARGO SHIPSIn addition to the certificates mentioned in section A, cargo ships shall carry the following certificates: Cargo Ship Safety Construction CertificateEvery cargo ship must comply with the requirements of Chapters II-1 and II-2 (other than those relating to fire safety systems and appliances and fire control plans) and any other relevant requirements of the SOLAS 74 Regulations as amended by the GMDSS amendments (which amended the 1978 Protocol), and the 1988 Protocol (which entered into force on 3 February 2000). After the prescribed initial or renewal survey has been carried out to the satisfaction of the Administration or authorized Organization, a Cargo Ship Safety Construction Certificate (see also back of document) is issued to the cargo ship (SOLAS 74, Annex, Chapter I, Regulation 12, par. (a) (ii)). Quick Reference GuideCARGO SHIP SAFETY CONSTRUCTION CERTIFICATE
NOTEThe Cargo Ship Safety Construction Certificate may be supplemented by an Exemption Certificate. Cargo Ship Safety Equipment CertificateEvery cargo ship must comply with the requirements of Chapters II-1, II-2, III and V and any other relevant requirements of the SOLAS 74 Regulations as amended by the GMDSS amendments (which amended the 1978 Protocol), and the 1988 Protocol (which entered into force on 3 February 2000). After the prescribed initial or renewal survey has been carried out to the satisfaction of the Administration or authorized Organization, a Cargo Ship Safety Equipment Certificate is issued to the cargo ship (SOLAS 74, Annex, Chapter I, Regulation 12, par. (a) (iii)). This Certificate must be supplemented by a Record of Equipment (see also side 2, side 3 and side 4 of document) (SOLAS 74, Annex, Chapter I, Regulation 12, par. (a) (vi)). Quick Reference GuideCARGO SHIP SAFETY EQUIPMENT CERTIFICATE
IMPORTANT NOTE The Cargo Ship Safety Equipment Certificate must be supplemented by a Record of Equipment (SOLAS 74, Annex, Chapter I, Regulation 12, par. (2) (vi)). Cargo Ship Safety Radio CertificateEvery cargo ship must comply with the requirements of Chapters IV and any other relevant requirements of the SOLAS 74 Regulations as amended by the GMDSS amendments (which amended the 1978 Protocol), and the 1988 Protocol (which entered into force on 3 February 2000). After the prescribed initial or renewal survey has been carried out to the satisfaction of the Administration or authorized Organization, a Cargo Ship Safety Radio Certificate is issued to the cargo ship (SOLAS 74, Annex, Chapter I, Regulation 12, par. (a) (iv)). This Certificate must be supplemented by a Record of Equipment (SOLAS 74, Annex, Chapter I, Regulation 12, par. (a) (vi)). Quick Reference GuideeCARGO SHIP SAFETY RADIO CERTIFICATE
IMPORTANT NOTES The Cargo Ship Safety Radio Certificate must be supplemented by a Record of Equipment (SOLAS 74, Annex, Chapter I, Regulation 12, par. (2) (vi)). The Cargo Ship Safety Radio Certificate may be supplemented by an Exemption Certificate. Cargo Ship Safety CertificateWhen a cargo ship complies with the relevant requirements of Chapters II-1, II-2, III, IV and V and any other relevant requirements of the SOLAS 74 Regulations as amended by the GMDSS amendments (which amended the 1978 Protocol), and the 1988 Protocol (which entered into force on 3 February 2000), a certificate called Cargo Ship Safety Certificate may be issued as an alternative to the Cargo Ship Safety Construction Certificate, Cargo Ship Safety Equipment Certificate, and Cargo Ship Safety Radio Certificate, after the prescribed initial or renewal survey has been carried out to the satisfaction of the Administration or authorized Organization (SOLAS 74, Annex, Chapter I, Regulation 12, par. (a) (v) (1)). This Certificate must be supplemented by a Record of Equipment (SOLAS 74, Annex, Chapter I, Regulation 12, par. (a) (vi)). Quick Reference GuideCARGO SHIP SAFETY CERTIFICATE
IMPORTANT NOTES The Cargo Ship Safety Certificate must be supplemented by a Record of Equipment (Form C) (SOLAS 74, Annex, Chapter I, Regulation 12, par. 2 (vi). The Cargo Ship Safety Certificate may be supplemented by a Exemption Certificate. Exemption CertificateWhen an exemption is granted to a ship under and in accordance with the provisions of the SOLAS 74 Regulations as amended by the GMDSS amendments (which amended the 1978 Protocol), and the 1988 Protocol (which entered into force on 3 February 2000), a certificate called an Exemption Certificate shall be issued in addition to the relevant prescribed certificate (SOLAS 74, Annex, Chapter I, Regulation 12, par. (a) (vii)). It shall not be valid for longer than the period of the certificate to which it refers (SOLAS 74, Annex, Chapter I, Regulation 14, par. (a)). Document of Compliance with the Special Requirements for Ships Carrying Dangerous GoodsRegulation 54 of Chapter II-2 of SOLAS 1974, gives special regulations for ships carrying dangerous goods. These ships must carry a Document of Compliance of Construction and Equipment with the Special Requirements for Ships carrying Dangerous Goods, provided by the Administration and certifying that they comply with the aforementioned Regulation 54. (SOLAS 1974, Annex, Chapter II-2, Regulation 54.3). Dangerous Goods Manifest or Stowage PlanEach ship carrying dangerous goods shall have a special Dangerous Goods Declaration or a Dangerous Goods Manifest setting forth, in accordance with the classification set out in Chapter VII, Regulation 2, the dangerous goods on board and the location thereof. Instead of the aforementioned Dangerous Goods Manifest or Dangerous Goods List, a detailed Stowage Plan which identifies by class and indicates out the location of all dangerous goods on board may be used. A copy of one of these documents shall be made available before departure to the person or Organization designed by the port State authority (SOLAS 1974, Annex, Chapter VII, Regulation 5, par. (5) and MARPOL 73/78, Annex III, Regulation 4). NOTES
Document of Authorization for the Carriage of GrainChapter VI of SOLAS 1974 gives the necessary directions regarding the carriage of grain in bulk. It applies to ships regardless of size, including those of less than 500 tons gross tonnage. All rules governing the carriage of grain in bulk were adopted on 23 May 1991, by Resolution MSC.23(59), which makes the provisions of the International Code for the Safe Carriage of Grain in Bulk. This Code is incorporated in Part C of Chapter VI of the International Convention for the Safety of Life at Sea, 1974 (SOLAS 1974) and made mandatory under that Convention. The Code entered into force on 1 January 1994. In compliance with Regulation VI/9 of SOLAS 1974 and Section 3 of the International Code for the Safe Carriage of Grain in Bulk, a Document of Authorization for the Carriage of Grain shall be issued for every ship carrying grain in bulk. It shall be issued by the Administration or by a authorized Organization or by a Contracting Government on behalf of the Administration. The Document shall accompany or be incorporated into the grain loading manual provided to enable the master to meet the requirements of the Code. ((SOLAS 1974, Annex, Chapter VI, Regulation 9 and International Code for the Safe Carriage of Grain in Bulk, Section 3.) Certificate of Insurance or other Financial Security in respect of Civil Liability for Oil Pollution DamageIn compliance with Article VII of the International Convention on Civil Liability for Oil Pollution Damage, signed at Brussels, 29 November 1969 (CLC 69), the owner of a each ship registered in a Contracting State and carrying more than 2000 tons of oil in bulk as cargo shall be required to have a Certificate of Insurance or other Financial Security in respect of Civil Liability for Oil Pollution Damage (see also back of document). The financial security may be a guarantee of a bank or a certificate delivered by an international compensation fund. The certificate attesting that insurance or other financial security is in force, shall be issued or certified by the appropriate authority of the State of the ship's registry after determining that the requirements of Article VII, paragraph I of the CLC Convention have been complied with (CLC, 1969, Article VII). The certificate shall be in the form as required by the Convention and shall contain the following particulars:
NOTEThe Convention is only applicable to oil in bulk as cargo. It does not refer to oil in bulk for bunkers or to oil carried in drums. Enhanced Survey Report FileBulk carriers of 30,000 tons deadweight and above and oil tankers of 20,000 tons deadweight and above shall have a Survey Report File and Supporting Documents complying with Paragraph 6.2 and 6.3 of Annex A (for bulk carriers) and Annex B (for oil tankers) of Resolution A.744(18) — Guidelines for the enhanced Program of Inspection during Surveys of Bulk Carriers and Oil Tankers. This is mandatory via SOLAS 1974, Annex, Chapter XI, Regulation 2 and MARPOL 73/78, Annex I, Regulation 13G. Record of Oil Discharge Monitoring and Control System for the Last Ballast VoyageEvery oil tanker of 150 tons gross tonnage and above shall be fitted with an oil discharge monitoring and control system approved by the administration. The system shall be fitted with a recording device to provide a continuous record of discharge in liters per nautical miles and total quantity discharges, or the oil content and the rate of discharge. This record shall be identifiable as to time and date and shall be kept for at least three years (MARPOL 73/78, Annex I, Regulation 15, par. (3) (a)). See also Resolution A.586(14) : Revised Guidelines and Specifications for Oil Discharge Monitoring and Control Systems for Oil Tankers, adopted on 20 November 1985. Bulk Carrier BookletIn order to enhance the safety of ships carrying solid bulk cargoes a Code of Practice for the Safe Loading and Unloading of Bulk Carriers (BLU Code) was established (see Resolution A.862(20), adopted on 27 November 1997). To enable the master to prevent excessive stress in the ship's structure, he shall be provided with a Bulk Carrier Booklet as referred to in revised Regulation 7 of Chapter VI of SOLAS 74. As a replacement to the separate Bulk Carrier Booklet, the necessary information may be contained in the Intact Stability Booklet. (SOLAS 1974, Annex, Chapter VI, Regulation 7, par. (2) and the Code of Practice for the Safe Loading and Unloading of Bulk Carriers (BLU Code). |
